In 1984 and in 1994 Presidents Reagan and Clinton, respectively, signed a Proclamation officially declaring Municipal Clerks Week the first full week of May and recognizing the essential role municipal clerks and deputy clerks play in local government.
Municipal and deputy clerk’s main function is to serve as the Council’s foundation. Other duties include, but are not limited to, preparing agendas, taking minutes, maintaining ordinance and resolutions files, keeping the municipality’s historical records, processing permits and serving as the clearinghouse for information about the local government.
They also record the actions of the various commissions and committees appointed by the Council. Many serve as financial officers, treasurers, Open Meetings Act and FOIA officers and, in small municipalities, may act as chief administrative officers. Another important responsibility is administering part or all of the local election functions.
As the focus of each level of government changes, Clerks must stay current and adapt.
The City congratulates City Clerk Patty Spencer, serving her 4th term and Deputy City Clerk Ellen Cyprian, appointed by Clerk Spencer May, 2013.